Administrative Assistant

Job Details

We are seeking a highly organized and motivated Administrative Assistant to join our team.

Job Purpose: The Administrative Assistant will provide support to our team by performing a variety of administrative tasks and ensuring the smooth running of our office. This role requires an individual who can multitask, prioritize their workload, and communicate effectively with colleagues and clients.

Key Responsibilities:

• Answer and direct phone calls to the appropriate person or department.
• Respond to emails and written correspondence in a professional and timely manner.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain and update the company’s databases and filing systems.
• Prepare and distribute correspondence, reports, and presentations as required.
• Handle incoming and outgoing mail, including sorting and distributing to the appropriate person or department.
• Provide support to other team members as needed.
• Perform general office duties such as photocopying, scanning, and faxing.
• Ensure that the office is well-stocked with supplies and equipment.
• Maintain a clean and organized workspace.
• Requirements:
• Proven experience as an administrative assistant or in a similar role.
• Excellent organizational and time management skills, with the ability to prioritize tasks and work to tight deadlines.
• Strong written and verbal communication skills, with the ability to communicate effectively with colleagues and clients.
• Proficiency in Microsoft Office and Google Workspace.
• Attention to detail and accuracy in all work.
• Ability to maintain confidentiality and handle sensitive information.
• A positive attitude and a willingness to learn and take on new responsibilities.